Benefit from the workplace of the future

Discover the digital workplace

For innovation and efficiency

The digital workplace

Digitalization is permeating every part of our lives. The world of work in particular is experiencing unprecedented change, which is far from over. To prepare their business models for the future, businesses are asking where things are heading and designing digitalization strategies to match. The digital workplace is a central element of these strategies. It is the fundamental component for strengthening collaboration within and beyond a company, digitalizing work processes and providing information and applications regardless of the place and time – for improved efficiency and capacity for innovation.

More innovation and efficiency with your digital workplace
Innovative and efficient digital workplace

The foundations

What is the digital workplace?

The digital workplace is a central work environment and provides employees with all the information and processes they need to work successfully. In this workplace of the future, they can share their knowledge quickly and easily and acquire help and information from colleagues – regardless of whether the colleagues are on the other side of the city or on another continent. The wide range of options offered by the digital workplace goes far beyond what current intranet systems offer.

Data from all implemented software systems (e.g. ERP, CRM, BI, etc.) converges on a central platform. This not only makes information and applications available but also promotes cross-locational collaboration and knowledge exchange.

The free flow of information has positive effects on the flexibility and innovative energy of modern companies. At the same time, the digital workplace facilitates employee involvement and satisfaction by providing the right information to the right people at the right time.

Studies about the future of your digital workplace
Studies about the future of digital workplace
Studies about the future of digital workplace

Opportunities & challenges

Studies on the future of work

Only those who take a broader view recognize future trends and rely on the right developments. Whether it is studies on the progress of digitalization in medium-sized businesses or studies on the workplace, we always provide you with new insights:

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out of office

More than half of the companies asked primarily associate the change with mobility and technology.

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Workplace of the future

36% of the companies interviewed have a company-wide strategy for the implementation of new workplace and mobility concepts.

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Flexibility & Interconnectedness

Two-thirds of all employees want a flexible work model – and access to all data regardless of location.

At a glance

The benefits of the digital workplace

  • Flexible: Work is independent of location and time
  • Secure: Access to information and processes is easier and more secure
  • Straightforward: Knowledge can be shared quickly and easily
  • Helpful: Users get support and information from colleagues at any time
  • Successful: Improved efficiency and competitiveness for the company
  • Purposeful: More focus on goals and less on the presence of employees
  • Integrated: All software systems are on one platform
  • Simple: More streamlined workflows thanks to digital transformation
  • Social: Facilitates employee involvement and satisfaction
The digital workplace is the workplace of the future!

So many benefits in one package

The functions of the digital workplace

The world of work is changing rapidly: thanks to its integrated concept, the digital workplace offers solutions for almost every aspect of tomorrow’s world of work. The digital workplace is particularly convincing in every respect in the fields of mobility, data integration, process optimization and social collaboration, as well as in individually customizable applications.

The focus is on mobility and flexibility

A multitude of employees can (and will) perform their allotted work in dynamic environments: It doesn’t matter if they’re in the office, at home or on the train on business. The employees have even more say as to which devices should be used for this and how and where they perform their work. For this, they need to be able to work independently of time and location and access all the data they need. As a central platform, the digital workplace supports these flexible ways of working.

The new comprehensive view of the workplace

The modern world of work is already familiar with some of the approaches of the digital workplace, such as working from home and the “BYOD” (bring your own device) principle. But the workplace of the future goes a step further with regard to mobility. Daily working life is made significantly easier and more flexible by centralizing information. Alongside the technological foundation, a comprehensive view of the workplace is important for this. This makes it possible for employees to work where and when they want. The focus is on the result of the work and not on the physical presence of the employee.

Work with more satisfaction and motivation

Thanks to this more individual way of working, the digital workplace also fosters employee satisfaction and increases motivation: in the future, work will be done wherever people feel comfortable and are productive. For companies, this means increased efficiency as well as having a leg-up on the competition for the most promising talent.

Data integration as a basic requirement

The ideal for the digital workplace is to be a central information and work platform. To reach this goal, it must be possible to integrate data from a variety of implemented software systems. Our range of available connectors allows this to be achieved with surprisingly manageable effort.

All functions in one place

The ideal for the digital workplace is to be a central information and work platform. To reach this goal, it must be possible to integrate data from a variety of implemented software systems. Our range of available connectors allows this to be achieved with surprisingly manageable effort.

Complexity in the system – A clean interface for users

Connectors allow data to be transferred and bring the individual specialist applications together. The architecture of the digital workplace becomes an interface between various programs. This results in highly interoperable heterogeneous systems. This complexity is cleverly hidden from the end users. They discover an optimal working environment: the clean front-end works seamlessly and facilitates access to all of the information and processes required.

Faster work thanks to optimized processes

The clear structure of the digital workplace accelerates work. The long-winded search for required documents and files is a thing of the past. Work processes are handled with greater ease and can be automated to some extent.

Clearly defined workflows make the work process easier

With the digital workplace, business processes run according to clearly defined workflows. As a result, many tasks can be accomplished directly from the employee’s personal dashboard. This means that approval processes and reservations can be achieved with just a few mouse clicks – quickly and without paper. And thanks to automatic reminders, important tasks will no longer be forgotten. The digital workplace provides much more than the classic intranet, particularly when it comes to process optimization.

Save costs by standardizing processes

Regardless of which company site people are working at: in the digital workplace, processes are handled in a standardized manner across the entire company, quickly and without errors. It is therefore possible to save a lot of time – and therefore also money – particularly on reoccurring tasks.

Applications: as individual as a fingerprint

The digital workplace can be enhanced and adapted with additional applications. Each company therefore decides individually what functions are required for their day-to-day work. This could be anything from pre-existing plugins to applications of its own design.

From holiday requests to a feedback function

The possibilities stretch from simple applications for handling holiday requests and travel expenses to project management. The individual applications are interlinked to the social components of the digital workplace. In this way, tasks can be commented on directly, and employees can give feedback on ideas or contributions.

Individual dashboard for every employee

Using applications in a digital workplace results in a personalized and individually customizable platform. Every employee gets their own personal dashboard where they can quickly and easily get their bearings. Thanks to role-based user management, every employee sees only the applications and documents for which they have the appropriate read and write permissions. Consequently, they have their own individual overview of only the information which is relevant to them. This improves security, increases usability and quickly provides increases in productivity.

Social collaboration: Simplification of networked collaboration

The flood of everyday emails is seen today as the biggest problem in internal communication. The digital workplace simplifies things here too because it has social media elements that are very similar to the social networks in people’s private lives. At the heart of this is the collaboration of people in teams, projects, or groups in a virtual space. Here, they can share documents, exchange knowledge and work solutions out together – and all of this across departments and locations.

Activity stream: controlling the flow of information in the company

Social collaboration ensures that communication is structured and organized clearly – depending on the strategic aim, either between employees (as a social intranet) or even with partners and customers (as a social extranet). For example, employees can ask questions that are then in turn answered by the respective experts in the company. In this way, the activity stream is transformed into a living knowledge management system. Here, documents can also be shared with authorized colleagues, meaning they are easier to access and find.

Change in the corporate culture

This aspect of the digital workplace, however, is more than just a technical platform where collaboration takes place. By using the software, a change in the business culture will not only be required but also facilitated. As a social business, the modern business relies on establishing networks, exchanging knowledge and encouraging innovation.

Step by step to a digital workplace

Steps to the digital workplace

Step 1

Understand the context for digitalization

Find out what specific requirements your employees have. The primary aim here is to provide them with the best possible digital working environment. This enables you to really benefit from increases in efficiency! The reflection phase is the place to start: examine which processes are useful and which ones need to be improved. If something doesn’t work in analog, it won’t automatically be better in digital. It therefore doesn’t really help to simply digitalize all the workflows if the problem is the process itself.

Step 1

Understand the context for digitalization

Find out what specific requirements your employees have. The primary aim here is to provide them with the best possible digital working environment. This enables you to really benefit from increases in efficiency! The reflection phase is the place to start: examine which processes are useful and which ones need to be improved. If something doesn’t work in analog, it won’t automatically be better in digital. It therefore doesn’t really help to simply digitalize all the workflows if the problem is the process itself.

Step 2

The user-oriented workplace

It’s important to understand the roles and functions of the users before introducing a system. By observing and asking questions, you can draw conclusions about user behavior and identify possible problems. In doing so, you can also recognize where there is room for improvement and what information is actually needed for the workplace of the future.

Step 2

The user-oriented workplace

It’s important to understand the roles and functions of the users before introducing a system. By observing and asking questions, you can draw conclusions about user behavior and identify possible problems. In doing so, you can also recognize where there is room for improvement and what information is actually needed for the workplace of the future.

Step 3

Roadmap for digital transformation

Develop a roadmap. This should include the budget conditions as well as an explanation of the entire approach. The implementation plan is central here; you define the steps needed to reach the project’s end. Furthermore, the plan should take the corresponding communication strategy into account. This helps you get the support from the management you need for the digital workplace project.

Step 3

Roadmap for digital transformation

Develop a roadmap. This should include the budget conditions as well as an explanation of the entire approach. The implementation plan is central here; you define the steps needed to reach the project’s end. Furthermore, the plan should take the corresponding communication strategy into account. This helps you get the support from the management you need for the digital workplace project.

Step 4

Project plan and beta tests

The roadmap is your plan for testing your ideas. Respond to feedback and incorporate it into your project plan. In this step, you test your digital workplace with a group of beta testers or only one specific department first of all. This makes the specific requirements clearer and provides you with an opportunity to make adjustments. You should also pass the feedback on to the stakeholders involved.

Step 4

Project plan and beta tests

The roadmap is your plan for testing your ideas. Respond to feedback and incorporate it into your project plan. In this step, you test your digital workplace with a group of beta testers or only one specific department first of all. This makes the specific requirements clearer and provides you with an opportunity to make adjustments. You should also pass the feedback on to the stakeholders involved.

Step 5

Rollout and support​

After you’ve implemented the feedback from employees and fine-tuned the platform, you’re ready to roll out the platform for the entire company. Create a rollout and communication plan. This helps the introduction to go smoothly and the employees are happy to accept the new platform. Especially in the early stages, you need to make support services readily available to help the users acquaint themselves with the digital workplace.

Step 5

Rollout and support

After you’ve implemented the feedback from employees and fine-tuned the platform, you’re ready to roll out the platform for the entire company. Create a rollout and communication plan. This helps the introduction to go smoothly and the employees are happy to accept the new platform. Especially in the early stages, you need to make support services readily available to help the users acquaint themselves with the digital workplace.

"The Digital Workplace enables new, more effective ways of working, raises employee engagement and agility and exploits consumer-oriented styles and technologies."

Gartner, Inc.

Work efficient with your digital workplace
Future-oriented work with your digital workplace

The workplace of the future

The digital workplace is your control center

The digital transformation of the business world is constantly advancing. To make the most of its benefits, companies need solutions that they can implement easily and flexibly adapt to suit their own requirements.

Low-code platforms – the simple route to the workplace of the future

The digital workplace can be designed with a low-code development platform such as Intrexx You can create your digital workplace more easily with this portal software than with any other solution. Whether you need social media functions or document management – you simply choose the desired functions and put them together on the platform. You can integrate whatever third-party systems you want and provide each employee with a personalized dashboard.

Introduce the digital workplace with the help of a professional

Would you like to benefit from the workplace of the future? The global network of Intrexx partners supports you with local advice and services. The introduction is guaranteed to be a success.

Still have questions?

We are happy to advise you about the digital workplace