Digitalization is proceeding at pace – you can keep up with the digital workplace

The workplace of the future is a digital workplace

Digital for the working world of tomorrow: the workplace of the future

Digitally successful

The world of work and business is changing inexorably due to digitalization. The opportunities for companies and employees as a result of digitalization are tremendous. Here, the digital workplace plays a key role in the future success of a company: ultimately, it connects people through digital technology, makes collaboration easier and brings the full potential of the company’s employees to light. The company becomes more efficient, innovative and competitive as a result. It is for precisely this reason that a digital workplace is also the workplace of the future.

Workplace of the future: digitally successful
Workplace of the future - the working world of tomorrow

Digital technology and social collaboration

How does a digital workplace work?

The digital workplace of the future offers a wide range of functions:

  • All business processes converge on one digital platform for efficient working
  • Direct communication between employees, customers, suppliers and business partners
  • Provision of important information for collaboration
  • Digital team rooms for working together on projects
  • Automation of work processes for a more efficient workflow

The notable feature of the digital workplace: it provides all these functions to all devices, at any time and in any location. As the workplace of the future, the digital workplace is therefore the all-encompassing basis for organizing work within a company so that it is both efficient and flexible. As a result, it changes how people collaborate. The digital workplace of the future is therefore much more than just a technical tool because it forms the basis for social collaboration on an entirely new level.

Benefits od the digital workplace
Advantages of the digital Workplace - efficiency

Digitally successful

What benefits does a digital workplace offer?

The added value that the digital workplace of the future generates for a company is as varied as its functions. Because developing new business models and adapting existing models to meet the challenges of the digital revolution numbers among the key objectives of companies that are thinking about their future – and the digital workplace offers the perfect solution for it:

From automated workflow processes and functions for improved collaboration to information that is available anywhere, anytime – the digital workplace of the future organizes almost all areas of a company more efficiently. Consequently, companies save time and money.

More and more, employees in a company are working flexibly in terms of time and location. The traditional eight-hour day in the office is increasingly giving way to more flexible models such as working from home. Thanks to digital workflows and workspaces, as well as information that can be accessed anywhere, colleagues work flexibly together across various locations and departments.

The technical foundation for the digital workplace is a software platform that contains all the key processes and information and thus provides them to all employees. Whether it’s internal and external communication, accounting or the management of a company’s own vehicle fleet, the employees of a company can find everything in one place in the digital workplace – and on one device.

The younger generation of employees in particular have a particularly high affinity for all things digital. The workplace of the future therefore offers these employees just the same interaction with digital media in the company that they are used to in their private lives. The result: the digital workplace increases these employees’ satisfaction and also their dedication and productivity as a result.

The benefits of low-code

Your digital workplace: Tools

Digitalization is a multifaceted phenomenon that results from the interaction of technologies, organizations and people. Only when all three factors work together successfully does digital transformation succeed in a company. Good software for a digital workplace therefore takes both the needs of the employees and the requirements of companies and organizations into account. Furthermore, it is technologically mature.

Intrexx from United Planet meets precisely these criteria. As a low-code platform, the ability to create individually customizable functions that even amateur programmers, so-called citizen developers, design themselves is particularly convincing. Thanks to drag and drop, employees can put their own applications together and make them available to their colleagues. Consequently, the staff at a company create exactly the digital workplace of the future that they want and need. The company’s IT department examines the newly created applications carefully before it approves them to avoid the release of multiple solutions for the same function, for example.

Creating the workplace of the future

The introduction of a digital workplace

To successfully establish a digital workplace in a company, you need both the technical platform and the conviction from everyone involved that the digital workplace as the workplace of the future is the right decision for the company. Because only if people accept the accompanying changes does a new digital platform have the chance to prove itself in practice:

Step 1

Research

How does the digital workplace work and what solutions does it offer for your company? What are the technical and functional requirements? The project team for the digital workplace should ask these and many other questions at the outset to gain the necessary know-how for its design and introduction.

Step 1

Research

How does the digital workplace work and what solutions does it offer for your company? What are the technical and functional requirements? The project team for the digital workplace should ask these and many other questions at the outset to gain the necessary know-how for its design and introduction.

Step 2

Definition of requirements

The research phase provides a valuable wealth of experience for determining the initial definitions and identifying requirements. Through additional internal and external feedback, the project group gains important stimuli for the planning and implementation of the digital workplace. By testing various technical options, those responsible for the project also find the perfect software for your workplace of the future.

Step 2

Definition of requirements

The research phase provides a valuable wealth of experience for determining the initial definitions and identifying requirements. Through additional internal and external feedback, the project group gains important stimuli for the planning and implementation of the digital workplace. By testing various technical options, those responsible for the project also find the perfect software for your workplace of the future.

Step 3

Pilot project

Practical experience is among the most important requirements for a solution that will later win people over in their day-to-day work. To this end, a group implements a pilot project in a specific area of application. The big advantage of this is that the group consists of members from as many departments within the company as possible to give the most diverse view possible of the future digital workplace.

Step 3

Pilot project

Practical experience is among the most important requirements for a solution that will later win people over in their day-to-day work. To this end, a group implements a pilot project in a specific area of application. The big advantage of this is that the group consists of members from as many departments within the company as possible to give the most diverse view possible of the future digital workplace.

Step 4

Reflections and adjustments

The project team for the workplace of the future gains key insights into the technology, functioning, benefits and feasibility of the project from the first three steps. As a result, the team members have extensive knowledge for determining features, use cases and requirements for the workplace of the future on this basis in the fourth step.

Step 4

Reflections and adjustments

The project team for the workplace of the future gains key insights into the technology, functioning, benefits and feasibility of the project from the first three steps. As a result, the team members have extensive knowledge for determining features, use cases and requirements for the workplace of the future on this basis in the fourth step.

Step 5

Implementation and expansion

In the implementation phase, the project team implements the features that the people involved in the reflection phase have defined. The focus in this process is on the user-friendliness of the solutions developed, with constant dialog between users and developers and in close coordination with the design team.

Step 5

Implementation and expansion

In the implementation phase, the project team implements the features that the people involved in the reflection phase have defined. The focus in this process is on the user-friendliness of the solutions developed, with constant dialog between users and developers and in close coordination with the design team.

Step 6

Rollout

The employees’ acceptance of the changed working environment is required to successfully introduce the digital workplace into the company. “Human” aspects such as training sessions and launch campaigns therefore make it easier for the staff to accept the new functions of the workplace of the future, while technical aspects such as intuitive usability provide good reasons to use the new functions of the digital workplace extensively.

Step 6

Rollout

The employees’ acceptance of the changed working environment is required to successfully introduce the digital workplace into the company. “Human” aspects such as training sessions and launch campaigns therefore make it easier for the staff to accept the new functions of the workplace of the future, while technical aspects such as intuitive usability provide good reasons to use the new functions of the digital workplace extensively.

Step 7

Key Users

Even before the rollout, it is advisable to identify and train key users. A “key user” is a colleague who is well-versed in the new digital workplace software and has been won over by its functions. Key users play two roles here: they help the other employees to familiarize themselves with the functions of the digital workplace after the rollout and, at the same time, convince them of its benefits.

Step 7

Key Users

Even before the rollout, it is advisable to identify and train key users. A “key user” is a colleague who is well-versed in the new digital workplace software and has been won over by its functions. Key users play two roles here: they help the other employees to familiarize themselves with the functions of the digital workplace after the rollout and, at the same time, convince them of its benefits.

Step 8

Workshops and training

The transition to the digital workplace takes time and familiarization. It is important to support the employees with workshops and training so that they’re not overwhelmed by the new possibilities and the technology used.

Step 8

Workshops and training

The transition to the digital workplace takes time and familiarization. It is important to support the employees with workshops and training so that they’re not overwhelmed by the new possibilities and the technology used.

Step 9

Editors and community managers

The digital workplace generates a lot of user-generated content, particularly in its social functions. This is absolutely desired, but it needs a coordinating hand from time to time to make sure it has the right tone and professional content. Editors and community managers fill this role. They ensure that this aspect of the workplace of the future remains a pleasant and productive place in the long term.

Step 9

Editors and community managers

The digital workplace generates a lot of user-generated content, particularly in its social functions. This is absolutely desired, but it needs a coordinating hand from time to time to make sure it has the right tone and professional content. Editors and community managers fill this role. They ensure that this aspect of the workplace of the future remains a pleasant and productive place in the long term.

Step 10

Transition period and familiarization

Numerous factors, which contribute to a successful introduction of the digital workplace through their interaction, play a key role in the familiarization phase: employees who support one another, company management who actively use the digital workplace and playful, practically oriented content that invites people to try it out and much more.

Step 10

Transition period and familiarization

Numerous factors, which contribute to a successful introduction of the digital workplace through their interaction, play a key role in the familiarization phase: employees who support one another, company management who actively use the digital workplace and playful, practically oriented content that invites people to try it out and much more.

Step 11

Consolidation and software

If the digital workplace is intended as an integrated solution, then it’s not just one more software among many that are used every day in the office: it is the ultimate software. Sooner or later, it all comes down to combining all other software solutions on the new platform and setting them aside entirely where appropriate.

Step 11

Consolidation and software

If the digital workplace is intended as an integrated solution, then it’s not just one more software among many that are used every day in the office: it is the ultimate software. Sooner or later, it all comes down to combining all other software solutions on the new platform and setting them aside entirely where appropriate.

Still have questions?

We are happy to advise you about the digital workplace